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32 | On 02/20/26 the Orange County Child Care Office received a complaint alleging staff refused to provide authorized representatives with copies of child’s records. The Reporting Party (RP) stated the following: RP requested Child#1 (C1) educational records; RP was informed that RP had no right to access confidential information.
During the investigation, LPA toured the facility and conducted interviews with 2 staff members, obtained documentation, and interviewed 4 parents.
During staff interviews, Staff #1 (S1) stated that Parent #1 (P1) initially requested to review Child #1’s (C1) file while S1 was not present. At that time, Staff #2 (S2) was unsure whether the information could be disclosed. The following day, P1 returned to the facility, and S1 provided P1 access to C1’s file. S1 reported that P1 did not specify which documents P1 was looking for and when S1 asked which copies were needed, P1 placed the file on the counter and stated, “all of it,” but left the facility before copies could be made. S2 stated that S2 had not previously met P1 and that when P1 arrived to pick up C1, P1 requested to review C1’s file. S2 reported being uncertain about whether the file could be shared and noted that S1 was out to lunch at the time. Additionally, S1 provided copies of communication between the facility and P1. In the messages, the facility stated: “I am the Administrator for the school. As S1 respectfully explained, our files are confidential and cannot be released; however, these are documents completed by Parent #2 (P2). If P2 wishes to provide you a copy, we can arrange that.” P1 responded, “When the file was first shown to me, it was complete, yet when I requested copies, my request was denied.” S1 further stated that copies of the file were provided to P2 so that P2 could share them with P1.
During the 4 parent interviews, the 4 parents did not divulge any information pertaining to the allegation or express any concerns regarding care of the children.
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