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Department of
SOCIAL SERVICES

Community Care Licensing


FACILITY EVALUATION REPORT

Facility Number: 425800121
Report Date: 01/16/2024
Date Signed: 01/16/2024 03:52:18 PM

Document Has Been Signed on 01/16/2024 03:52 PM - It Cannot Be Edited

STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
WOODLAND HILLS NORTH, 21731 VENTURA BLVD. #250
WOODLAND HILLS, CA 91364
FACILITY NAME:TOBY RANCH RESIDENCEFACILITY NUMBER:
425800121
ADMINISTRATOR:HELEN SAN ANTONIO98FACILITY TYPE:
735
ADDRESS:532 CABO SAN LUCAS CIRCLETELEPHONE:
(805) 349-8215
CITY:SANTA MARIASTATE: CAZIP CODE:
93455
CAPACITY: 6CENSUS: 6DATE:
01/16/2024
TYPE OF VISIT:Required - 1 YearUNANNOUNCEDTIME BEGAN:
10:00 AM
MET WITH:Helen San Antonio, AdministratorTIME COMPLETED:
04:00 PM
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On 01/16/2024, Licensing Program Analyst (LPA) Brian Phillips arrived unannounced for an unscheduled visit to conduct a required Annual Facility site inspection visit at the facility above. When the LPA arrived, they were greeted by Administrator Helen San Antonio, and informed them of the reason for the visit.

The LPA toured the physical plant areas inside and outside to ensure there are no health and safety hazards and the facility is in compliance with Title 22 Regulations. This is an Adult Residential Facility (ARF), with an approved fire clearance capacity for six (6) developmentally disabled clients. The facility fire clearance approves six (6) ambulatory clients only. The physical plant of the facility contains three (3) client bedrooms, three (3) client restrooms (2 with toilet and bathtub/shower and 1 with only toilet), kitchen, dining room, living room, and laundry room/garage. There is an outside area of the facility that contains a large covered gazebo for clients to utilize for outdoor activities with furniture and shade.

KITCHEN: The LPA inspected the kitchen/food service area and observed that knives/sharp instruments are stored in a drawer without a lock which the LPA stated to the Administrator was needed for the storage of sharp instruments to prevent client injury. This drawer that stores knives/sharp instruments is in a location of the facility that is inaccessible to clients, but still requires a lock to prevent any possible injury to client as kitchen knives/sharp instruments can be "dangerous weapons." Licensee immediately made corrections to provide lock on the kitchen knives/sharp instruments drawer and provided photographic evidence to LPA. Kitchen appliances were in operable condition and good repair. The LPA observed perishable items in good condition, with proper expiration dates precluding the perishable items from expiring. The facility has a sufficient supply of perishable and non-perishable food, which would last over a week (7 days). Additional perishable food items were maintained in a storage area in the garage of the facility as well as an extra refrigerator and extra freezer located in the garage of the facility. The hot water temperature was measured in the kitchen at an appropriate temperature as per the regulation between 105-120 degrees Fahrenheit. Items that could constitute a danger to clients are kept inaccessible to clients in the kitchen area. The kitchen was clean and sanitary, with covered trashcans and operating ventilation systems. Continued on 809-C

SUPERVISORS NAME: Kelly Burley
LICENSING EVALUATOR NAME: Brian Phillips
LICENSING EVALUATOR SIGNATURE: DATE: 01/16/2024
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE: DATE: 01/16/2024
This report must be available at Child Care and Group Home facilities for public review for 3 years.

LIC809 (FAS) - (06/04)
Page: 1 of 5
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
WOODLAND HILLS NORTH, 21731 VENTURA BLVD. #250
WOODLAND HILLS, CA 91364
FACILITY NAME: TOBY RANCH RESIDENCE
FACILITY NUMBER: 425800121
VISIT DATE: 01/16/2024
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No toxic substances are stored in any food preparation or storage area, and all cleaning supplies for the kitchen are kept in a separate area than the food supplies. All cleaning supplies are located in locked drawers/cabinets inaccessible to clients. The freezer and refrigerator were both in the appropriate temperate Fahrenheit. There is enough tableware and utensils for all clients living in the facility, and enough equipment for the storage, preparation, and service of food.

COMMON AREAS: At the time of the visit, the common areas of the facility were observed to be appropriately furnished, with no furniture in a deteriorating condition. There is one fireplace in the facility that is covered and inaccessible to clients. The facility maintained a comfortable temperature. Smoke detector(s) and carbon monoxide detector(s) were tested and operational at the time of the visit. The facility has a fire extinguisher that is fully charged and was last serviced in December 2023. This is a two-story family home, with the facility maintained on the first story of the building only. Clients are not allowed on the second floor of the facility. The facility interior consists of a lounge room area, play room area/dining room, kitchen, client bedrooms, client bathrooms, a staff bedroom, multiple closets/storage areas, a laundry room, and a garage/storage area. The facility maintains a locked centrally stored medication containment area off of the dining room area for clients. The LPA observed required postings throughout the common spaces including Client Personal Rights and Contact information for Ombudsman as well as Licensing. There are activity supplies and equipment, including activity materials for the clients such as television, puzzles, games, etc. All window screens were in good repair. There is appropriate lighting in the common areas of the facility. All passageways through the common areas of the facility were free of obstruction, and all inclines are well-lit with ramps over all changes in incline for client use.

OUTSIDE/LAUNDRY/MISCELLANEOUS: The front outdoor area of the facility consists of a walkway around a front lawn into the front door. The recycling bin, green waste bin, and trash bins are standard bins with flip lids. Outdoor activity spaces are completely enclosed by a wooden fence and gates. The facility has an outdoor activity area that is provided with a shaded area and furnished for outdoor use. There were no bodies of water noted. LPA noted that the back of the facility is completely enclosed by two gates on either side of the facility which is inaccessible to clients. The outdoor areas accessible to clients designed for client use in the backyard consists of a large gazebo with shade and furniture as well as a grass area with outdoor play equipment. Outdoor areas for client use have appropriate furniture for clients. LPA did not observe any noticeable outdoor hazards in areas accessible to clients. Continued on 809-C

SUPERVISORS NAME: Kelly Burley
LICENSING EVALUATOR NAME: Brian Phillips
LICENSING EVALUATOR SIGNATURE:

DATE: 01/16/2024
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 01/16/2024
LIC809 (FAS) - (06/04)
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STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
WOODLAND HILLS NORTH, 21731 VENTURA BLVD. #250
WOODLAND HILLS, CA 91364
FACILITY NAME: TOBY RANCH RESIDENCE
FACILITY NUMBER: 425800121
VISIT DATE: 01/16/2024
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There are two (2) sheds in the backyard of the facility that contain outdoor storage items and gardening supplies that were both observed inside and out by the LPA. The designated laundry area is a laundry room where cleaning products are stored, which are kept locked and inaccessible to clients. The laundry room is accessible through the interior of the facility as a specific room which has all hazardous items locked with padlocks. There was emergency food and water in a storage area of the facility and in multiple extra freezers in the garage of the facility. All the extra perishable food was observed to be in good condition. Cleaning supplies, disinfectants, and other items that could pose a danger to clients are kept in areas inaccessible to clients. There is a first aid kit that includes sterile dressings, bandages, thermometers, scissors, tweezers, and a first aid manual. The vehicles used to transport clients are in safe operating condition with appropriate insurance information.

BEDROOMS: The LPA observed the client bedrooms, which were furnished appropriately with clean linens, appropriate furnishings, and sufficient lighting. There are three (3) designated client rooms in the facility with all client bedrooms being shared, having two (2) clients per bedroom. The bedrooms have storage areas for clean linens, towels, pillows, etc. Each client bedroom has two single beds, nightstands, and lights/nightstand lamps to provide sufficient lighting. Each closet in all the client rooms has extra pillows, clean/fresh linens, and appropriate incontinence materials if applicable for any client. The client bedrooms are big enough for all beds, furniture, and any client assistive device a client might need such as a wheelchair or a walker. Each room has sufficient lighting for each client. There is also one (1) Staff bedroom in the interior of the facility with a single bed only for Staff member use.

RESTROOMS: The facility restrooms were sanitized and in operating condition while the LPA toured the facility. There are three (3) client bathrooms in the facility. Two (2) of the client bathrooms contain a toilet as well as a bathtub/shower area, while one (1) of the bathrooms is a toilet area only with no shower/bathtub area. All restrooms inspected had assistive equipment for clients including grab bars and/or non-skid surfaces. The restrooms were sufficiently stocked with soap, paper towels, and additional supplies; towels and washcloths are not shared. The hot water temperature was measured in the restrooms at the appropriate degrees Fahrenheit as per the regulations between 105-120 degrees Fahrenheit. Nightlights are installed in the hallways outside of the client restrooms.

RECORDS: The facility keeps confidential storage of client records as well as Staff member records on-site at the facility. Continued on 809-C

SUPERVISORS NAME: Kelly Burley
LICENSING EVALUATOR NAME: Brian Phillips
LICENSING EVALUATOR SIGNATURE:

DATE: 01/16/2024
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 01/16/2024
LIC809 (FAS) - (06/04)
Page: 3 of 5
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)
CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
WOODLAND HILLS NORTH, 21731 VENTURA BLVD. #250
WOODLAND HILLS, CA 91364
FACILITY NAME: TOBY RANCH RESIDENCE
FACILITY NUMBER: 425800121
VISIT DATE: 01/16/2024
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Staff member records were reviewed for, but not limited to Personnel records, Health assessments with Tuberculosis (TB) test results, Personnel Action Notice, Job Description with date of employment, Employee Rights, Criminal record Statements/Criminal record clearances, first aid/CPR certification that is not expired, and the appropriate training. All staff members’ personnel records had the appropriate documentation with no expiration of any training. Client records were reviewed for Pre-Admission/Placement appraisals, Physicians Reports, Consent Forms, Personal Rights for Clients, Emergency Information, Release of Medical Information, Needs and Services Plan (ANS) and/or Individual Program Plan (IPP) as this is a Tri-Counties Regional Center (TCRC) facility, Client Assessments, Self-management of medications if applicable, Medication Orders, Medication Logs, and Inventory of Personal Effects/Management of Client Cash and/or Valuables. All client records reviewed by the LPA had the appropriate documentation.

MEDICATIONS: The LPA observed the centrally stored medications as well as the Centrally Stored Medication and Destruction Record. Centrally Stored Medications are in a locked cabinet that is specifically designated for clients, inaccessible/locked to clients. The locked cabinet has a keylock which can be unlocked and opened with a key held by Staff. This locked cabinet is off of the dining room area for clients within the facility. LPA audited the medications for clients and noticed no irregularities or issues concerning the dispensing of medications or the logging of medications. The medications in the facility were labeled appropriately with no additional or prohibited markings by the facility.

INFECTION CONTROL: Upon entry, the facility has a central entry point for symptom screening and a sanitation station. The staff members will keep up signs that promote good hand hygiene and symptoms of COVID. The facility has an adequate supply of Personal Protection Equipment (PPE) and the facility is able to obtain additional supplies as needed. The facility’s cleaning protocol is sufficient. If needed, the facility has the capacity to designate a single isolation room if the facility has a confirmed case of COVID-19. The facility’s policies and procedures as it pertains to infection control are adequate.

FACILITY DOCUMENTATION: There are required postings throughout the facility, including emergency exit plans with necessary telephone numbers. The facility maintains pertinent documentation such as LIC 500 Personnel Report, LIC 501 Personnel Record, LIC 610D Emergency Disaster Plan for Adult Residential Facilities, LIC 9282 Adult Residential Infection Control Plan, and LIC 999 Facility Sketch. All documents were presented to LPA upon request during the inspection process.

No deficiencies cited. Exit interview conducted. A copy of the report was issued to the facility.

SUPERVISORS NAME: Kelly Burley
LICENSING EVALUATOR NAME: Brian Phillips
LICENSING EVALUATOR SIGNATURE:

DATE: 01/16/2024
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 01/16/2024
LIC809 (FAS) - (06/04)
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